In submitting an online application for your child(ren) to be enrolled in the FANS bilingual program, or by having (a) child(ren) currently enrolled with the FANS bilingual program, you accept the terms and conditions set out in this document.  

As the French-speaking Association of the North Shore Inc. (FANS) evolves over time, the Committee reserves the right to regularly reviews and update the Terms & Conditions of the Bilingual Program. 

Interpretation  

• “FANS” means the association administering the bilingual program. 

• “Parents” means the student’s parents, carers and/or legal guardians who are responsible for the students’ education. 

•  “Student” means the person enrolled as a student in the bilingual program. 

• “School” means Killarney Heights Public School (“KHPS”), where the bilingual program is delivered. 

Presentation    

The French-English bilingual program administered by FANS is a unique program delivered in partnership with Killarney Heights Public School (KHPS). 

All students enrolled in the FANS bilingual program benefit from a bilingual education during school hours: an English-speaking teacher and a French-speaking teacher plan lessons together, following the Australian NSW curriculum and ensure that part of it is delivered in French in group settings.  

The FANS bilingual program has 2 distinct streams to address the profiles of the students enrolled (see section “Definition of streams” below): 

•        Francophone stream, and 

•        Anglophone stream  

The aim of the bilingual program is to provide students with a bilingual learning experience  to maintain and/or develop their French language and Francophone culture, while being fully integrated in an Australian school while learning the Australian curriculum.  

FANS teachers of French teach part of the curriculum to students enrolled either in the Francophone stream or in the Anglophone stream, during dedicated hours every week.  

Literacy, Maths, History, Geography, Science, Arts, Sports, Library  can all be taught partially in French to the students, depending on their stream and their grade. Pedagogical methods vary from immersion using the CLIL (Content and Language Integrated Learning) methodology to small group teaching or team-teaching. 

Intensive French Before School (IFBS) classes are held from Year 1 onwards to further focus on sound knowledge, vocabulary, spelling and grammar. IFBS lessons are an integral part of the Francophone stream, and the classes are mandatory for students in the Francophone stream from Year 1 (twice a week before school). They are included in the fees. IFBS lessons are optional for students in the Anglophone stream and are subject to a specific separate enrolment and additional fees.  

It is expected, for a student starting in kindergarten and leaving in Year 6, that the student in the : 

• Francophone stream will have maintained and developed  their bilingualism in French (being able to read, comprehend and write in French). 

• Anglophone stream will be fluent in French in everyday matters.  

Framework & Partnership between FANS and KHPS   

The bilingual program is an additional privately funded program that operates within KHPS .  

It is the result of a more than twenty-year collaboration between FANS’ and the School’s management teams. This program exists, in large part, thanks to the goodwill of the KHPS management team who supports the program very effectively. Daily collaboration between FANS and KHPS allows for the program’s constant improvement and greater visibility.  

The bilingual program is complementary to the School’s activities, and its orientations must be aligned with the primary mission of KHPS.  

The implementation of the bilingual program is therefore subject to the School’s control over educational objectives and methods, and compliance with the regulations imposed by the New South Wales Department of Education (DoE).  

The curriculum taught at the School is the NSW syllabus, with the integration of the specific needs of teaching and learning French.  

The pedagogical authority is the direction of KHPS, and any questions relating to the operation, the integration of the bilingual program, the formation of classes, the methods and the teaching objectives must first be addressed to the School. FANS will serve as interlocutor, if necessary.  

Parents and Students of the School must comply with KHPS rules and requirements regarding timetables, communication, uniforms, before- and after-school care, disciplinary procedures, medical conditions, medications, and all that concerns the usual School’s operations.  

Definition of streams  

Francophone stream :  

Students starting in kindergarten  in the Francophone stream must have been exposed daily to French from infancy to school age. French must be their mother tongue or their second language. 

A student in kindergarten in the Francophone stream will be able to understand complex instructions and stories in French.  

Typically, a student in the Francophone stream will have at least one French-speaking parent at home who consistently speaks to them in French.  

Should a student's ability to follow the Francophone stream of the program be questioned by the teacher, the family will be contacted for a discussion with the teacher and the FANS administration team (see section “Change of Stream process” below ).    

For enrolment in higher grades (Year 1 to Year 6), an assessment of the students’ level of French by a FANS teacher will be organised if the children were not previously schooled in French.  

Anglophone stream :  

A student starting kindergarten in the Anglophone stream is a child who has had little to no exposure to French from infancy to school age. 

They may have had some exposure to French with a French-speaking parent, but will typically have a limited understanding of basic instructions in French.  

For students to start in Year 1 to Year 6 in the Anglophone stream, they must have had French lessons before joining KHPS. An assessment of their level of French by a FANS teacher will be necessary and will determine if the child can take part in the bilingual program.  

Enrolment Process  

1. Firstly, enrol at KHPS, so that the child is a student of the School, 

2. Secondly, separately enrol at FANS, so that the student is enrolled in the bilingual program itself.

Enrolment at KHPS 

The child must be formally enrolled at the School to attend KHPS. 

The official NSW public schools’ enrolment form must be completed either online or in paper form  and sent directly to the KHPS Administration Office. 

The enrolment form is available from the KHPS Administration Office, on the School website or via the Department of Education’s website.   

For families enrolling from overseas, an appointment with the School needs to be organised as soon as possible to discuss the enrolment.  

There are out-of-catchment area requirements for families who live outside Killarney Heights Public School catchment area who wish to enrol at KHPS to follow the FANS bilingual program. Please refer to the School’s website or contact the FANS administration team to discuss further. 

Enrolment in the bilingual program administered by FANS  

Enrolment process   

1. All enrolments are made via the FANS online platform, accessible via the FANS website (www.fanssydney.org). 

2. Enrolments open from May until  September prior to the child’s start  in the bilingual program the following year.

3. For all new enrolments outside of the enrolment period, an email must be sent to the FANS office: admin@fanssydney.org.

4. Enrolment into the bilingual program is to be done only once, when first starting school at KHPS and will last for the duration of the Student’s schooling at KHPS . A commitment to the FANS bilingual program is expected for the full 7 years of primary schooling or the entirety of the Student’s time at KHPS. 

Bond and Administrative fee   

5. Payment of a bond as well as a non-refundable one-off  administrative fee is required at the time of enrolment. The bond is not a deposit to be credited towards future payments, it is held by FANS and will be forfeited to cover any unpaid invoices.   

6. The bond is refunded when leaving the school and the bilingual program at the end of Year 6 . 

7. The bond is refundable if the School is unable to offer a place to the child at the time of enrolment . 

8. The bond is not refundable for any change of mind by the family or for any other unforeseen reasons and is not transferable to a future year or to another child. 

9. The bond is refunded in the instance of an early departure from the bilingual program (before the end of Year 6) under the condition 25 listed below. 

10. Bonds and administrative fees are reviewed annually by the FANS Committee.   

Fees and payment of fees   

11. You acknowledge that in enrolling your child in the FANS bilingual program, you commit to paying the program fees for the period of the student’s education at the School and that you have carefully considered the financial commitment involved. 

12. An invoice for the tuition fees is sent at the beginning of each term for all students in both streams (Anglophone and Francophone). 

The payment of the first term’s invoice includes membership to FANS and gives access to the social activities and events organised by FANS. 

13. Payment must be settled within 10 days of the invoice being received. 

14. Late fees are applied after the due date, and every 14 days thereafter until the invoice is fully settled.

15. Fees for any term started are due in full. 

16. In case of non-payment of a term, the student will not be accepted in the bilingual program, Intensive French Before School classes or in any other services provided by FANS  when resuming school after school holidays the following term and the bond will not be refunded. 

17. An option to settle fees as one annual payment is available at the beginning of Term 1. A discount will be applied provided that payment is made within the due date.  

18. A discount is also applicable from the third child and up enrolled in the bilingual program. 

19. Tuition fees are reviewed annually by the FANS Committee.  

20. In exceptional circumstances and cases of ‘force majeure’ that would require the School to close, the FANS bilingual program may be required to be amended and delivered via alternative means (for example, via online or distance learning). In such a case , tuition fees for the bilingual program will remain due and payable and the terms and conditions will remain unchanged. The FANS Committee can review this clause and the terms and conditions in light of the circumstances, noting that any amendment to the terms and conditions will remain at its own discretion. 

21. In the event of financial hardship, parents must apply in writing for any assistance and meet the FANS means-tested fee remission criteria. Applicants are required to complete a financial hardship form available from the FANS office and meet with the General Manager to discuss their request for assistance. Fee remissions are only intended to assist families through a temporary period of need and are allocated and approved at the General Manager and FANS Committee’s discretion. 

Change of stream process 

22. A change of stream can be discussed at the parents' request at any time during the school year. A meeting between the parents, FANS teacher of French, the classroom teacher, FANS Management and the School Management must always precede the decision for a change of stream. Clauses 27 may still apply.  

23. If a student does not meet the pre-requisites of the Francophone stream or if their level of French has been assessed as insufficient to follow the Francophone stream, a meeting with their teacher of French and FANS admin team will be organised with the parents. 

24. Following Clause 23, the progress of the student will be monitored and an evaluation planned to reassess their ability to remain in the Francophone stream.

25. The decision to change a student from the Francophone stream to the Anglophone stream (or vice versa) is determined by FANS teachers’ assessment regarding the level of French and the consideration of the student’s well-being and their learning and academic development within the bilingual program.

26. The change of stream is actioned  by FANS management in the best interest of the student.  

Termination of enrolment in the bilingual program   

Departure from the School during the school year  

27. In the case of a departure from the School during the school year, which results in a termination of enrolment in the bilingual program, the current term fees and following term fees are payable, unless one full term’s notice is given. The bond will be refunded after collection of term fees. 

28. A student can be  officially withdrawn from the bilingual program and re-enrolled if absent from the School for more than 5 consecutive school weeks. 

a. Personal reasons for the absence and withdrawal will be provided and clauses 15, 16, and 27 continue to apply.

b. The student will have to be re-enrolled with FANS and the School prior to their return. 

c. A new bond and administration fees will have to be paid.  

d. Confirmation of re-enrolment with the School will also depend on available places at the time of the student’s return.

e. An assessment of the Student’s level of French by a FANS teacher will determine if the child can re-join the bilingual program. 

Departure from the program while staying enrolled at the School  

29. Withdrawal from the bilingual program while staying at the School is not covered by Clause 4 above, as commitment is required for the 7 years of schooling at KHPS. 

30. If an early departure from the bilingual program is requested by the parents, a meeting with the parents, the classroom teacher, the FANS teacher, the School’s and FANS’ management will be organised to discuss the reasons for departing from the bilingual program.  If following this meeting, it is determined by FANS management that:

a. there are reasonable and/or proven concerns for the Student’s development raised by the teachers, then the Student will leave the bilingual program following the meeting. Current term fees will still be due and payable (as per clause 14) and the bond will be exceptionally refunded at the end of the school year.

b. there are no reasonable grounds for leaving the bilingual program, the Student will continue to be enrolled in the bilingual program for the remainder of the school year. Leaving the bilingual program while staying at school disrupts students’ lesson schedules, class dynamics and the teachers' program delivery. The termination of enrolment may take effect at the beginning of the following school year.  

Permission to Publish

FANS may capture images or videos of students for educational, promotional and media purposes, which may be used in, but not limited to, the media listed: FANS newsletter, FANS digital or printed promotional material, FANS website, FANS social media, local media outlets.

Please note that Student content and media will only be used in a respectful and positive manner and that no personal or sensitive information, such as full name, address or contact details, will be shared.

This permission to publish will be valid from the submission of the application of enrolment with FANS, and can be withdrawn at any time by notifying FANS in writing to  admin@fanssydney.org.

Terms and Conditions Acceptance                        

By joining the FANS bilingual program, Parents agree to and accept these Terms and Conditions both on their behalf and on behalf of the relevant Student enrolled in the bilingual program for who they are the responsible Parent.

Terms and Conditions as of 09 May 2025

1. Description of the Intensive French Before School classes for students in the Anglophone stream (IFBSA) and Educational Objectives

1.1 FANS operates before-school classes at KHPS known as Intensive French Before School for Anglophone Students (IFBSA).

1.2 The classes are conducted on premises rented by FANS and are open exclusively to KHPS students enrolled in the Anglophone stream of the FANS Bilingual Program.

1.3 The purpose of the IFBSA classes is to reinforce and deepen students’ French language skills to Anglophone students enrolled in the bilingual program delivered at KHPS.

Learning takes place through: Fun activities and games, reading and music as well as the use of a dedicated exercise book.

1.4 Intensive French Before School for Anglophone Students (IFBSA) classes are held on Wednesdays from 8:00am to 8:45am during the school term.

1.5 The classes are run by qualified Teachers of French from the FANS Bilingual Program.

2. Enrolment Procedure and cancellation

2.1 Enrolment in IFBSA is completed by submitting an online registration form.

2.2 Registration is valid for the full school year and automatically renews from one school term to the next unless cancelled in accordance with these Terms and Conditions.

2.3 To discontinue enrolment in IFBSA classes, written notice must be provided by email to admin@fanssydney.org before the end of the current school term. Cancellation will take effect from the following school term.

2.4 Fees for any term already commenced are payable in full.

3. Price and Payment

3.2 Fees for the IFBSA are determined in accordance with a budget approved by the FANS Management Committee and are disclosed on the enrolment form and the FANS website.

3.3 Invoicing for IFBSA classes follows the invoicing schedule of the family’s selected bilingual program.

• Where the bilingual program is invoiced annually, IFBSA annual fees will be included in the annual invoice.

• Where the bilingual program is invoiced on a term (quarterly) basis, the applicable IFBSA term fees will be added to each term invoice.

3.4 All invoices must be paid within ten (10) days of the invoice date.

3.5 Any unpaid invoice issued by FANS in relation to the Bilingual Program, the IFBSA classes, or L’Etude (French Homework Club) may result in the cancellation of any future enrolment in IFBSA classes and may lead to referral to a debt collector.

4. Medical Information and Documentation

4.1 At the time of enrolment, parents and carers must disclose any relevant medical conditions, learning difficulties and/or allergies affecting the student.

4.2 Where applicable, a current medical action plan must be provided and will be communicated only to staff responsible for running the class.

5. General Conditions

5.1 Families enrolling in IFBSA commit to a minimum of one (1) full school term.

5.2 Registration renews automatically from one term to the next unless written notice is provided before the end of the current school term, in accordance with Clause 2.3.

5.3 If a student does not attend a scheduled session, fees for that session remain payable.

5.4 Students must report to the designated classroom and supervising teacher as advised to parents at the start of the school year.

5.5 Parents and carers must ensure timely drop-off of students prior to the commencement of the school day. FANS does not assume responsibility for students arriving outside the designated supervision period.

5.6 FANS reserves the right to suspend or cancel a student’s enrolment in any of its services in the event of:

• Non-payment of fees;

• Breach of these Terms and Conditions; or

• Ongoing behaviour that significantly disrupts the program, such as but not limited to, late arrivals, behaviour towards learning, etc.

6. Amendments and Force Majeure

6.1 FANS reserves the right to amend these Terms and Conditions from time to time. Amendments will take effect upon notification to participants. Continued participation in the classes constitutes acceptance of the amended Terms and Conditions.

6.2 In exceptional circumstances, including events of force majeure requiring cancellation of classes during a school term, fees for the current term remain payable unless otherwise determined by the FANS Committee at its discretion.

7. Acceptance

Participation in the Intensive French Before School for Anglophone Students (IFBSA) classes operated by FANS constitutes acceptance of these Terms and Conditions.

Terms and conditions updated 18 December 2025

1. Description of Le Petit Sportif and Program Objectives

1.1 FANS operates an after-school sports program at KHPS known as Le Petit Sportif for students from Kindergarten to Year 3.

1.2 Le Petit Sportif is conducted on premises rented by FANS and is open to KHPS students.

1.3 The purpose of Le Petit Sportif is to provide children with the opportunity to participate in age-appropriate sports activities, developing skills, coordination, teamwork, and enjoyment of sport.

1.4 Le Petit Sportif is supervised by qualified FANS-employed coaches who collect students from school and accompany them to the Killarney Heights High School venue.

1.5 Le Petit Sportif sessions run from 3:00pm to 4:45pm on scheduled program days.

2. Enrolment Procedure

2.1 Enrolment in Le Petit Sportif is completed by submitting an online registration form.

2.2 Registration is valid for the full school year and automatically renews from one school term to the next unless cancelled in accordance with these Terms and Conditions.

2.3 To discontinue enrolment, written notice must be provided by email to admin@fanssydney.org before the end of the current school term. Cancellation will take effect from the following school term.

2.4 Fees for any term already commenced are payable in full.

3. Price and Payment

3.2 Fees are set in accordance with a budget approved by the FANS Management and are communicated to families at the start of the school.

3.3 An invoice is issued at the commencement of each school term.

3.4 All invoices must be paid within ten (10) days of the invoice date.

3.5 Any unpaid invoice issued by FANS for Le Petit Sportif or other FANS programs will result in the cancellation of future enrolment in Le Petit Sportif.

4. Medical Information and Documentation

4.1 At the time of enrolment, parents and carers must disclose any relevant medical conditions, allergies, or special needs affecting the student.

4.2 Where applicable, a current medical action plan must be provided and will be communicated only to staff responsible for supervising Le Petit Sportif.

4.3 If a child becomes unwell during the program, FANS will contact parents or carers for early collection.

4.4 Any changes to pickup arrangements during the school term must be communicated in writing to admin@fanssydney.org.

5. Waiver and Risk Acknowledgement

By enrolling their children in Le Petit Sportif, parents and carers acknowledge and agree to the following:

5.1 Acknowledgement of Risks 

Participation in Le Petit Sportif involves physical activities that carry inherent risks, including but not limited to minor injuries (such as sprains, strains, cuts, or bruises), illness, or accidental damage to personal property. These risks may arise from the physical nature of the activities, the actions of participants, environmental conditions, or unforeseen circumstances.

5.2 Voluntary Participation 

Participation in Le Petit Sportif is voluntary. Parents / carers confirm that the enrolled child is physically and medically fit to participate and that all relevant medical conditions, allergies, or special needs have been disclosed to FANS at the time of enrolment.

5.3 Release of Liability 

To the fullest extent permitted by law, parents and carers release, indemnify, and hold harmless FANS, its officers, employees, coaches, agents, and volunteers from any and all liability for personal injury, property damage, or loss suffered by the enrolled child during participation in Le Petit Sportif, unless such injury or damage is caused by the negligence, recklessness, or willful misconduct of FANS or its representatives.

5.4 Medical Treatment Consent 

By enrolling their child into Le Petit Sportif, parents and carers authorise FANS staff to administer basic first aid and, if necessary, seek emergency medical treatment in the event of injury or illness during the session. Parents / carers understand that they will be contacted as soon as possible and that they are responsible for any costs associated with medical treatment.

5.5 Emergency Contact 

Parents and carers confirm that the emergency contact details provided are accurate and that they will remain contactable during program hours.

6. General Conditions

6.1 Families enrolling in Le Petit Sportif commit to a minimum of one (1) full school term.

6.2 Registration renews automatically from one term to the next unless written notice is provided before the end of the current school term, in accordance with Clause 2.3.

6.3 If a student does not attend a scheduled session, fees for that session remain payable.

6.4 Students must report to the designated coaches and follow all instructions provided for safety and participation.

6.5 Students may only be collected at the end of the session by a nominated carer unless alternative arrangements are specified on the enrolment form.

6.6 Parents and guardians must collect students promptly at 4:45pm. If a parent anticipates being late, FANS must be notified by phone on 0488 776 133.

6.7 A late collection fee of $5.00 per child per ten (10) minutes or part thereof will apply and will be invoiced separately.

6.8 You acknowledge that late collection requires FANS to retain staff beyond scheduled hours and agree that the late collection fee represents a genuine pre-estimate of the costs incurred.

6.9 Participation in sports activities involves normal and foreseeable risks, including minor injuries. FANS takes reasonable precautions to minimise these risks but accepts no responsibility for injuries sustained except as required by law.

6.10 In the event of an injury, standard first aid may be administered. Parents will be contacted if a child requires additional medical attention or cannot continue the session.

6.11 Child behaviour is monitored and parents will be informed if issues arise. FANS reserves the right to suspend or withdraw a child from the program for unsafe or repeatedly inappropriate behaviour, without refund.

7. Amendments and Force Majeure

7.1 FANS reserves the right to amend these Terms and Conditions from time to time. Amendments will take effect upon notification to participants. Continued participation in Le Petit Sportif constitutes acceptance of the amended Terms and Conditions.

7.2 In exceptional circumstances, including events of force majeure requiring cancellation of classes during a school term, fees for the current term remain payable unless otherwise determined by the FANS Committee at its discretion.

7.3 FANS reserves the right to make changes to coaches, activities, venues, or schedules where necessary.

7.4 In the event of a class cancellation due to unforeseen circumstances (e.g. extreme weather, venue unavailability), FANS will notify parents as soon as practicable.

8. Acceptance

Participation in Le Petit Sportif operated by FANS constitutes acceptance of these Terms and Conditions.

Terms and conditions updated 18 December 2025