Rules and Terms & Conditions

Terms of Membership

  • Families with children enrolled in the Association’s programs (Killarney Heights Public School Bilingual Program, DELF or other classes organised by FANS), and who are up to date with their program and/or class fee payments, are automatically members of FANS.
  • A family or individual who is not enrolled in one of the Association’s programs can become a member by completing the appropriate form and paying the annual membership fee.
  • Membership to FANS implies the acceptance of its constitution and rules and regulation in their entirety.

Members’ Duties and Rights

Members’ Duties:

  • FANS members must behave in accordance with FANS’ expectations of respect, tolerance and friendliness towards other FANS members, Committee members and FANS employees.
  • Members may not disparage the Association; spread false rumours; share private data without authorisation; adopt behaviours akin to defamation, harassment of FANS employees, of KHPS employees or of Committee members; or have any other deliberate action that could prejudice FANS’ interests and the operation of the bilingual program.
  • By enrolling their children in the bilingual program or in any other classes organised by the Association, FANS members commit to adhere to the General Terms and Conditions (see all sections below: ” Bilingual Program at KHPS” , “After-hour Classes” and “The French Study”) and not to denigrate the FANS programs, its classes, teachers, FANS employees, Board members, and the management of the organisation. Members should be aware that their actions reflect on the Association.
  • Members must settle any outstanding payment related to membership, bilingual program and/or class fees by the deadline advised on the invoices, or as per agreed with the Administration, if special conditions have been approved.
  • Every parent is invited to actively contribute to the management of the program and to participate in fundraising efforts that will directly benefit the bilingual program. The opportunities are numerous and varied, allowing parents with little time to contribute if they wish.

Members’ Rights:

  • Members can apply for a paid position within FANS and will be required to declare any possible conflicts of interest at the time of application.
  • Members over 18 years of age have the right to stand for election to the FANS committee. Members with a profitable activity that directly competes with FANS’ activities (for instance private classes) may be declared ineligible to stand for election as Committee Member if the current Committee considers it a conflict of interest
  • Members may approach the Committee at any reasonable time on issues relating to the management of the program and the activities of the Association. The Committee presents the operational report or review and the financial balance sheet annually at the General Meeting.
  • Members may attend all Annual or Extraordinary General Meetings of the Association.
  • Members are entitled to receive all the Association’s communications and newsletters.
  • Members are entitled to appoint one representative per family, over the age of 18, to vote at the Association’s annual and extraordinary general meetings.
  • A member can vote only once at each meeting, regardless of the number of adults or children in his/her family.

Membership Cancellation or Exclusion of a Member

  •  A breach of any of the rules enumerated herein may result in penalties, including termination of membership, or other penalties as the Committee deems appropriate, up to and including the expulsion from the bilingual program and/or classes.
  • The membership cancellation / program expulsion aims to protect FANS from any public or criminal liability resulting from the conduct of its members and to guarantee a serene and healthy relationship with the Management and the KHPS Community. Both of which are essential to a long-lasting successful bilingual program.
  • Any situation of exclusion will be carefully looked at by the Committee and a joint decision will be made by the members of the Committee.
  • Before the management committee terminates a membership, the committee must give the member a full and fair opportunity to show why the membership should not be terminated and/or the member should remain in the bilingual program/classes.
  • If, after considering all representations made by the member, the management committee decides to terminate the membership, the Secretary of the committee must give the member a written notice of the decision.

Confidentiality Policy (Access to personal information)

In accordance with the requirements of privacy and data protection laws, personal data is subject to controls to prevent unauthorised processing. Employees paid by the Association are the only ones who have access to members’ private data as part of their functions and use this data for the sole purpose of sending essential information about FANS (including, but not limited to communications related to the bilingual program – invoicing, reminders of payments, class information; the distribution of the newsletter; invitations to social events organised by FANS members; or exceptional events such as the AGM (financial report, profession of faith…); offer from sponsors).

By becoming a member of the Association, members authorise the use of photos and videos taken during events organised by FANS on which they appear for the purpose of promoting the Association, its program and its events (such as the French Market, social events, etc.). These posts can be on social networks (Facebook: FANS public group, French Market Page; Instagram, etc.) or in-house (FANS newsletters, French Market newsletters, School newsletters…).

Contact FANS

Office hours:
Monday to Friday, 8am to 4pm in KHPS’ “Language Building”.
Office closed during school holidays, but General Manager contactable by email info@fanssydney.org

Address: PO Box 472, Forestville NSW 2087, Australia
Email: info@fanssydney.org
Website: www.fanssydney.org
Phone: +61 (0)2 9451 4185

Program Description

The French Bilingual program is administered by the French-Speaking Association of the North Shore (FANS) and delivered in partnership with Killarney Heights Public School (KHPS).

The program is structured in two streams: Francophone and Anglophone.

  • “Francophone” are defined as students having at least one Francophone parent and who have been exposed to the language before starting school.
  • “Anglophone” are students wishing to learn French as soon as they enter kindergarten.

All students benefit from a bilingual teaching on the principle of “Team Teaching” during school hours: an English-speaking teacher and a French-speaking teacher plan the lessons together following the Australian NSW curriculum but ensuring that part of it is delivered in French while working with groups of students.

Intensive French classes are also included in the program from Year 1 for students in the Francophone stream (twice a week before school). These classes are optional for students in the Anglophone stream.

Orientation and Teaching Objectives

Since the School is an Australian Public school, the curriculum followed is the Department of Education (DoE) of New South Wales’ curriculum. However, the curriculum is adapted to integrate the bilingual program and the specific needs of learning French. The pedagogical authority is the direction of KHPS and, as such, any questions relating to the operation, the integration of the program, the constitution of classes, methods and teaching objectives must first be addressed with the School. FANS can also serve as an intermediary agent if necessary.

The objective of the program is to provide children with a bilingual education to maintain and develop the French language and Francophone culture, while being fully integrated into Australian schooling. The quality of the bilingual program allows for a good reintegration of Francophone children in a French school in France or abroad, at any time of the school year, as well as the continuation of studies in an Australian school.

Partnership between FANS and KHPS

The bilingual program is a private program that operates within Killarney Heights Public School (KHPS). It is the result of a twenty-year collaboration between FANS and the School’s management team. This program exists, in large part, thanks to the good will of KHPS’s management team who has supported, and continue to support, the program very effectively. A daily collaboration with FANS allows for the program’s constant improvement and greater visibility.

KHPS is committed to providing an education that integrates the diverse languages and cultures of the community into a stimulating environment. Through a strong partnership with FANS, KHPS is committed to achieving academic excellence in a bilingual English/French environment and developing confident, creative and successful students. On this principle, a ‘Memorandum of Understanding’ was signed between FANS, KHPS and the French Embassy in Australia to ensure the sustainability of the program.

KHPS is an Australian public school dependent on the New South Wales Department of Education whose primary purpose is the teaching of New South Wales curriculum. The bilingual program, highly valued by the School, is complementary to the School’s activities and its orientations must be aligned with the primary mission of KHPS. The implementation of the program is therefore subject to the School’s control over educational objectives and methods and compliance with the regulations imposed by the New South Wales Department of Education.

The operating rules of KHPS apply to all students. Refer to the School’s information notes and procedures regarding scheduling, monitoring, communication/participation, uniforms, before and after school care, disciplinary procedures, diseases/medications and emergency medical procedures, and for all that concerns the usual School’s operation.

The parents of students enrolled in the bilingual program are also parents of KHPS’ students and are, as such, required to comply with all the rules in force at KHPS with respect to teachers, KHPS management, P&C, etc.

Enrolment Process and Program Fees

There are two steps to enrol into the bilingual program: with KHPS to be enrolled as a student in the public school, and with FANS to be enrolled in the bilingual program itself.

Bilingual Program administered by FANS

  • For Francophone Students

It is expected that children enrolled in Kindergarten in the bilingual program as Francophones have at least a good understanding of the French language and at least one parent speaks French at home. For an arrival in higher grades, an assessment of the level of French by a French-speaking teacher will be organised if the children were not schooled in French before. Parents commit to give private tuitions to their children whose level of French is not optimal.

  • For Anglophone Students

Children enrolled in the bilingual program as Anglophones must integrate the program from Kindergarten. To join a higher grade, the child must have received lessons in French. An assessment of their level of French by a French-speaking teacher will be necessary and will determine if the child can join the bilingual program.

Enrolment Process and Enrolment Fees for the Bilingual Program

Enrolments for the following year open in May and stay open until the end of August via an online platform. A link is available on FANS website (www.fanssydney.org – “enrolment” tab) for the duration of the enrolment period.

For all new enrolments outside of the enrolment period, an email must be sent to the FANS office: info@fanssydney.org.

Enrolment into the bilingual program is to be done only once, when first starting school at KHPS. It is understood that the renewal of enrolment into the program is done automatically for the following year until the end of primary school in Year 6. In the event of an early departure from the bilingual program – at any point in time during the year or at the end of a school year for the following year, clauses a., b. and c. of “Terms and Conditions” are applicable.

Payment of a bond as well as a one-off administrative fee is required at the time of enrolment. The bond is automatically refunded at the end of Year 6, or in the instance of an early departure from the program if a term’s notice has been given in writing to the Association.

The bond will be refunded if the School is unable to offer a place to the child.
It is not refundable for a change of mind on the family part, nor transferable to a future year or to another child.
The administrative fee is non-refundable.

Bilingual Program Annual Fees

An invoice for the tuition fees is sent at the beginning of each term for both streams (Anglophones and Francophones). Payment of the first term’s invoice triggers automatic membership to the Association and gives access to the social activities and events organised by FANS (see the document “Association Rules and Regulations”).

Payment must be settled within 10 days of the invoice being received. Late fees are applied after the due date.

A discount is granted for families settling the terms invoices as one annual payment at the beginning of the year. To receive this annual invoice, please contact admin@fanssydney.org

A discount is also applicable from the third child and up enrolled in the bilingual program.

The bilingual program tuition fees are reviewed each year according to a budget approved by the FANS Committee.

Intensive French Before School (IFBS) classes

Intensive French classes are planned for students from Year 1 to Year 6. These classes are held before school hours.

  • For Francophone students, these classes are held from 8.15am to 9.00am on Mondays and Thursdays. These classes are mandatory and all students in the Francophone stream are to participate. The classes are not invoiced separately as they are integral part of the bilingual program. As such, they are included in the program fees.
  • Families of students in the Anglophone stream may choose to enroll their child(ren) into the Intensive French Before School Class for Anglophone. These classes are held from 8.10am to 8.55am on Wednesdays. An invoice is sent to families at the beginning of each term for the fees of this additional class. This invoice is to be paid within 10 days of receiving it.

Terms and Conditions – Bilingual Program and IFBS Classes

  1. All term started is due in full.
  2. In the case of a departure from the bilingual program, a term’s notice is required in writing. This notice is to be received by the FANS Office at the latest Friday 5pm of Week 1 of a term for a departure the following term.
  3. In the event of a departure from the bilingual program without the required notice, the fees for the full term remain due and the bond will not be refunded.
  4. In case of non-payment of a term, the student will not be accepted in the bilingual program or in intensive French classes when resuming school after school holidays the following term. The bond will not be refunded.
  5. You can officially withdraw your children from the program and re-enrol them upon your return if the absence is more than 5 consecutive school weeks.
    However, in the case of a prolonged absence (i.e., over 5 weeks) you will have to supply personal reasons and adhere to the clauses a., b., c. and d.
    A new bond and admin fees will have to be paid. Confirmation of re-enrolment with the School will also depend on available places at the time of your return.
  6. In the instance of a prolonged absence, reintegrating a bilingual class into a higher grade can be difficult as students continue their progression in learning the language. It is essential that students take classes in French while they are away. An assessment of their level of French by a French-speaking teacher may be necessary and will determine if the child can re-join the bilingual program.
  7. In exceptional circumstances and cases of ‘force majeure’ that would require the School to close, tuition fees for the bilingual program remain due and the terms and conditions remain unchanged. The FANS Committee can review this clause and the terms of conditions in light of the circumstances, noting that any amendment to the terms and conditions remains at its own discretion.

Enrolments at Killarney Heights Public School (KHPS)

  • Enrolment Process

The child must be enrolled at the School. The official NSW public schools’ enrolment form must be completed and sent directly to KHPS’ Admin Office. The document is available on the Department of Education’s website or at the School.

NB: if you are neither a citizen nor a permanent resident, a fee is payable to the NSW Department of Education at the time of the children’s enrolment in any NSW public school. For more information, contact the Temporary Visa Holder Program office and read the New South Wales Government’s document: ‘Education – Enrolment of non-Australian Citizens Procedures and Eligibility’.

There are priority criteria to admit students to the School:

  1. the child lives in the designated catchment area (postcode 2087 – Killarney Heights)
  2. the child has a sibling already enrolled at the School
  3. the child is enrolling into the bilingual program

For families enrolling from overseas, an appointment with the School needs to be organised as soon as possible to discuss the enrolment.

  • School fees
    • Killarney Heights Public School Annual Fees

The school will invoice the parents directly each term. These fees include school supplies, sporting activities, excursions, music, etc. Payment of these invoices must be done to the school directly.

    • Parents and Citizens Association (P&C)

The P&C is kindly requesting an annual donation from families. The P&C leads numerous projects to improve the school environment for the students (from resources in classes such as computers to building upgrades such as air conditioning).

Terms and Conditions Acceptation

By joining the Bilingual Program administered by FANS, you are accepting these General Terms and Conditions.

Updated Nov. 2021

Classes Description and Teaching Objectives

FANS is organising classes after school. These extracurricular classes are being held in rented offices, with a French-speaking teacher who prepares the class and the program.

The classes are open to students with prior knowledge of French and who wish to continue their progression in learning the language.

Some classes (DELF) offer the possibility to sit an official exam recognised by francophone institutions and is organised in Sydney by the Alliance Française de Sydney (DELF A2 Junior, B1 Junior et B2 Junior).

Other classes are organised for students who are not looking to receive a diploma and prefer focusing on studying the culture and France in general.

Enrolment Process and Fees

Enrolment into classes

Enrolments are to be done by expression of interest via email: admin@fanssydney.org. FANS and the teacher will recommend the class the student will join, according to the student’s knowledge of the language and level.

Enrolment is for a full school year. It is to be renewed at the end of the school year for the following year should the family wish to continue the class.

Classes fees and payment

Classes last for 1 hour, 90 minutes or 2 hours.

Fees are reviewed each year according to a budget approved by the FANS General Manager. Fees are communicated at the beginning of the year before confirmation of the enrolment by the families.

An invoice for the tuition fees is sent at the beginning of each term. Payment of the first term’s invoice triggers automatic membership to the Association and gives access to the social activities and events organised by FANS (see the document “Association Rules and Regulations”).

Payment must be settled within 10 days of the invoice being received. Late fees are applied after the due date.

In the instance where FANS is to provide manuals and other potential resources to be used in class, the price is included in the invoice.

Examination

Participation to the DELF Exam is not compulsory. Inscription is on the teacher’s suggestion.

FANS is the point of liaison between the Alliance Française de Sydney and the families: The Association organises the enrolments and the delivery of the certificate of achievement and of the diplomas after the exam.

Enrolment fees to the exam are set by the Alliance Française and are to be paid to FANS directly to simplify the enrolment process between the families and the Alliance Française de Sydney. The family payment is transferred in full by FANs to the Alliance Française de Sydney.

Information and document to supply

Parents will be requested at time of enrolment to specify the student’s medical conditions and allergies, if any. An action plan will need to be supplied to FANS and the teacher, to address these conditions and/or allergies.

Terms and Conditions

  1. Families are requested to sign up to the classes for the full school year.
  2. However, in case of cancellation during the school year, a 4-week notice is required in writing (i.e. : 4 classes before the last class attended).
  3. In the event of non-payment of a term, the student will not be accepted in class the next term.
  4. If the student is not attending a class, payment for this class is still due.
  5. In the instance where FANS would need to shorten or cancel a class – for example due to a teacher being absent – the Association will organise at its discretion:
    • either to catch up the missing minutes over one or several future classes
    • either to refund the class
    • either deduct the fee for this class from the next invoice
  6. In exceptional circumstances and cases of ‘force majeure’ that would require FANS to cancel the classes of the current term, the current invoice must be settled in full and the terms and conditions remain unchanged. The FANS Committee can review this clause and the terms of conditions in light of the circumstances, noting that any amendment to the terms and conditions remains at its own discretion.

Terms and Conditions Acceptation

 By joining the after-school classes operated by FANS, you are accepting these General Terms and Conditions.

Description of ‘The French Study’ and Educational Objectives

FANS is running an after-school class at KHPS called ‘The French Study’.

‘The French Study’ is held in premises rented by the Association, with two French mother tongue educators who organise the class and the activities.

This class is open to KHPS students enrolled in both streams of the FANS Bilingual Program. ‘The French Study’ is offered to the two streams on different days.

The aim of ‘the French Study’ is to work on the weekly homework submitted by the Teachers of French of the bilingual program delivered at KHPS and to create a moment of games and interactions between students exclusively in French.

Enrolment Procedure and Price

Class Enrolment

Enrolment to ‘The French Study’ is done by completing a registration form available on request at info@fanssydney.org.

Registration is valid for one (1) school term and must be renewed at the end of the term for the following term.

Price and Payment

The class runs for 1.5 hours from 3:00pm to 4:30pm on Tuesdays for students in the Francophone stream and for 2 hours from 3:00pm to 5:00pm on Thursdays for students in the Anglophone stream.

The class fee is set according to a budget approved by the Management / FANS Committee and communicated at the start of the school year before the family confirms the registration.

An invoice is sent at the start of each term.

Each term must be paid within 10 days of receipt of the invoice.

Any unpaid invoice issued by FANS for the KHPS bilingual program, French Study or Intensive French Before School class will cancel any future enrolment for the French Study.

Documents to return to FANS

At the time of enrolment, parents are asked to specify any medical conditions and/or allergies the student may have. An action plan will need to be attached if there is one. This medical action plan will only be communicated to the educators in charge of the French Study.

For students also enrolled at KHOSHC and who are required to be taken to the centre after the French Study, a release form will be sent to the parents and will need to be returned to FANS and KHOSHC.

A release form must also be completed and returned to FANS to specify pick up arrangements.

General Conditions of the French Study Operated by FANS

  1. Families enrolling are requested to commit to one (1) full school term.
  2. Renewal of registration from one term to the next is done by email 4 weeks before the end of the current term.
  3. If the student does not attend a class, payment for that class remains due.
  4. Students enrolled in the French Study will meet the FANS educators at the Tralee avenue gate of KHPS (blue gate) and will be walked to the French Study location (Girls Guide Hall, 55 meters away) by the educators.
  5. After class, the student can only be accompanied away by a nominated carer.
  6. Students participating in the French Study also enrolled in KHOSHC will be taken to KHOSHC by the FANS educators at the end of the French Study.
  7. It is imperative that parents pick up their children on time. If you think that you will be running late to collect your child, please call FANS on 0488 776 133 to inform our staff. An additional charge of $5.00 per 10 minutes per child will be applied to supervise your child/ren. Without prejudice to any other rights under this agreement, FANS is entitled to deduct this amount from any amounts paid to us on account of future fees and/or to suspend provision of future services until amounts accrued under this clause are paid.
    You acknowledge that whenever you are late to collect your child, we must arrange our staff to remain for additional time, causing disruption to us and our staff. You agree that the fee referred to in this clause represents a genuine pre-estimate of the loss incurred in supervising children beyond the end of the designated class time.
  8. FANS reserves the right to cancel a child’s enrolment in any of the services due to any of the following:
    • Non-payment of fees;
    • If these terms and conditions are breached;
    • Continual poor behaviour disrupting the class.
  9. A rest period before starting the French Study is planned for a snack on arrival at the Girls Guide Hall. This afternoon tea is to be provided by the parents in their child(ren)’s lunchbox. Please refrain from packing nuts as children enrolled in the French Study may be allergic.
  1. FANS reserves the right to amend these terms and conditions from time to time. Amendments will be effective immediately upon notification to participants. The continued use of our services by the participants following such notification will represent an agreement to be found by the terms and conditions as amended.
  2. In exceptional circumstances and cases of ‘force majeure’ that would require FANS to cancel the classes of the current term, the current invoice must be settled in full and the terms and conditions remain unchanged. The FANS Committee can review this clause and the terms of conditions in light of the circumstances, noting that any amendment to the terms and conditions remains at its own discretion.

Acceptance of the Terms and Conditions

Participation in the French Study operated by FANS implies acceptance of these Terms and Conditions.